Satisfactory Academic Progress

To be eligible for financial aid, you must make satisfactory academic progress (SAP) toward your degree at the UO. Satisfactory academic progress is reviewed annually at the end of spring term and is met by:

  • Grade Point Average: Maintaining a minimum 2.0 cumulative grade point average (GPA) for undergraduate students or 3.0 for graduate students (except for J.D. and LL.M. Law students which require a 2.0).
  • Pace: Maintaining an aggregate 67 percent pace of completion.
  • Maximum Timeframe: Completing a degree within 150 percent of the published length of the program. 
  • All Non-Passing Grades: Completely withdrawing (or not passing any classes) from the UO during a student's first term, or for two consecutive terms for all other students, constitutes failure to meet satisfactory academic progress standards regardless of GPA, pace, or maximum timeframe.

Grade Point Average

If your cumulative UO GPA is below 2.0 when satisfactory academic progress is evaluated (3.0 for graduate students; except for J.D. and LL.M. Law students which require a 2.0), your financial aid eligibility will be suspended. If you feel that you have mitigating circumstances, you have the option to appeal your financial aid suspension. You can also reestablish eligibility by raising your cumulative UO GPA to at least a 2.0 (3.0 for graduate students; except for J.D. and LL.M. Law students which require a 2.0). Transfer GPA is not included in the calculation.  For more information on how your cumulative UO GPA is calculated, including how incompletes, withdrawals, or repetitions may affect your GPA, please visit the GPA calculator.

Pace

Pace of completion is defined as the number of credits earned divided by the number of credits attempted. You must earn credit for at least 67 percent of the credits you attempt. If your aggregate percentage falls below 67, your eligibility for aid will be suspended when pace of completion is reviewed each year.

Credit is earned for grades of A, B, C, D, and P, and it is not earned for grades of W, I, Y, N, X, and F. However, those attempted credits are included in your attempted hours. Accepted transfer credits are also included in your attempted and completed credit hours.

According to the U.S. Department of Education an admitted undergraduate may complete up to 45 credits of remedial course work and be defined as a regular student for financial aid purposes. Remedial course work is included in attempted hours and excluded from earned hours, even if the student passes the course.  Students may not earn credit for non-college level course work (e.g. remedial course work).  Repeated course work counts toward your attempted credits, but a course is counted as completed only the first time a passing grade is received.

If you feel you have mitigating circumstances, you have the option to appeal your financial aid suspension. You can also reestablish your eligibility by raising your aggregate pace of completion to 67 percent.

Use the pace calculator to calculate your current pace.

Maximum Timeframe

To be eligible for financial aid at the UO, you must complete your degree within the maximum timeframe. This means graduating before accumulating 150 percent of the attempted credits required for completing your major.  This policy applies to both undergraduate and graduate* students, including postbaccalaureate and certificate programs.

Attempted credits include all earned and unearned UO credits as well as all accepted transfer credits. Grades of I, Y, N, F, X, and W are considered unearned credits.

For most undergraduate majors, 150 percent of the attempted credits required is 270. The exceptions to this are:

  • Art (B.F.A. degree): 330
  • Architecture: 347
  • Interior architecture: 338
  • Landscape architecture: 330

Graduate programs vary in length depending on the specific program.  For most postbaccalaureate programs, 150 percent of the attempted UO credits required is 135 (programs listed above are more).

If you are unable to fulfill the requirements for your degree before reaching this maximum timeframe your aid will be suspended.

*Doctoral students are expected to complete the requirements for their degree in a reasonable length of time, as monitored by Graduate School policy.

Regaining Eligibility

If your eligibility for financial aid is suspended for lack of satisfactory academic progress, there are two ways to regain eligibility for federal student aid:

  1. Submit a Satisfactory Academic Progress Appeal (located under fincancial aid requirements in Duckweb) that is approved by the Office of Student Financial Aid and Scholarships.
  2. Improve your academic performance until you meet the minimum SAP requirements.

Appeal Process

If you are not making satisfactory academic progress, you will receive notification via email that refers you to your outstanding financial aid requirements on Duckweb. There you may complete the appeal after meeting with your major advisor or the academic advisor you have worked with previously to complete an academic plan. It will take approximately one week to review your appeal.

Outcomes of Appeals

The conditions of your approval or denial will be emailed to you at your UO email address and will contain more specific information.  Here are some typical outcomes:

  • Academic Plan: Each term you must receive a passing grade in all of your courses (without dropping any courses) and earn a term GPA of 2.0 or better through the end of the academic year or until you are meeting all requirements of UO’s SAP standards.
  • Probation:  You are eligible for financial aid for one term only and must meet all requirements of UO’s SAP standards at the end of that single term in order to continue receiving aid beyond that term.
  • Denial:  Your appeal may be denied based on insufficient detail, documentation, or evidence of academic or personal difficulties being addressed and/or resolved.

If your eligibility for aid is suspended following an approved appeal, then you are ineligible for financial aid. If you have extraordinary circumstances, or want to find out more about regaining eligibility for financial aid in the future, see a financial aid counselor.


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